Manage files pertaining to legal records, tax records, leases and confidential corporate files
Headquarters Operations Management:
Responsible for the administration of the headquarters office, including service providers for equipment (VOIP and computers), facilities (building management, cleaning services), office supplies and maintenance, and general office support services. Manage filing system (Dropbox and hard copies: manuals, bylaws, minutes).
Maintain shipping and postal accounts with UPS, FedEx and USPS. Coordinate all shipping and receiving for office.
Works with IT provider to set up new e-mails and licenses for Dropbox
Coordinates all new staff onboarding office needs
Manages doodle scheduling needs for all professional team members
Annual office purging and archiving
Support for the professional team as needed
Local event planning:
Budget development and management
Request for Proposals from meeting sites
Cost comparison analysis
Secure estimate contracts including meeting space, A/V, food/beverage and sleeping room nights
Communication to committees or professional team regarding attendance and meeting logistics
Manages all in-office and building conference room logistics for meetings
Plans and orders meals for meetings and Holiday party
Ensures payment and reconciles payment
Manages funded travel list with service partners (Conference Managers, National Travel)
Orders all onsite supplies including SLAS Booth
Coordinates packing for annual conference
Coordinates Board/VIP amenities
Orders team badges and onsite apparel
Collects and files employee forms as required
Assists CEO with Employee Recognition program administration
Project management as assigned
Required Knowledge, Skills and Abilities
Five years comprehensive office management experience; association management experience preferred.
Superior organizational skills that utilize computer planning tools.
Ability to effectively communicate ideas, concepts and specific instructions.
Excellent written and verbal communication skills and the ability to interact with a widely diverse professional membership audience.
Strong staff administrative and interpersonal skills.
Strong Microsoft Office skills: Word, Excel, PowerPoint, Outlook.
Ability to learn new software; iMIS experience preferred.
Ability to effectively interact and collaborate with individuals, service providers and organizations to achieve the organization’s goals.
Strong professional demeanor and commitment to sound ethics and high levels of integrity.
Education and Experience
Four-year degree (university) in hospitality, business, marketing, communications, nonprofit management or related educational field preferred.
Five years project management experience, preferably in office administration.
SLAS employs a highly efficient, well-functioning virtual business model that comprises a core team of professionals. With the flexibility of a non-traditional workplace, SLAS employs individuals who are knowledgeable professionals who possess these essential characteristics and attributes:
Intuitive and Abstract Thinker
Subject to change, currently this position includes travel to society’s annual meeting and exhibition.
Internal Number: admin2019
SLAS is proud to be a valued community for more than 18,000 life sciences discovery and technology professionals from across the globe, including scientists, innovators, researchers, academics and students, engineers, informatics specialists, and business leaders.